Terms and conditions

Users of this website are kindly requested to read these terms and conditions carefully.

1. Bookings
The terms and conditions set out in this section together with the confirmation through signature of the travel contract comprise the agreement between the tour operator and travel agency Arianna & Friends Srl, here below defined as the tour operator (T.O.), and all the people involved in the booking, on whose behalf the party leader, here below defined as the traveler, is acting.
a) Bookings are made in relation to accommodation, tours, services or packages as described in the contract only and do not include any flights or other travel arrangements, unless differently specified during negotiations with the traveler.
b) Any money paid to the T.O. under these booking conditions are protected by the tour operator licence (see Clause 17).
c) Bookings are understood as finalized when the T.O. receives an advanced payment related to the items the traveler has booked. The T.O. sends the traveler a travel contract with all instructions about the required deposit(s) and payment procedures and without the complete addresses of accommodation and/or service(s).. The traveler must sign a copy of the travel contract and send it back to the T.O.:
- per post to the tour operator's offices in Via Mazzini, 71 - I - 56037 Peccioli (Pisa) - Italy;
- per fax to +39 0587 672088;
- per email to info@ariannandfriends.com or to info@lamiatoscana.info;
Once the T.O. has received the deposit(s), it immediately sends all final details (including destination addresses and phone numbers) to the traveler.
d) Should there be an obviously incorrect price shown on the travel contract, the T.O. will issue a new one and will not be bound by the price quoted on the incorrect contract.
e) It is important that the traveler carefully checks all the details shown on the travel contract to ensure they are correct.
f) Bookings are confirmed by the T.O. short after reception of advanced payment. If the traveler does not receive a confirmation email within 48 hrs, the traveler should contact the T.O. to make sure that the booking has been made.
g) The T.O. reserves the right to refuse a booking without any given reason.

2. Website information
The T.O. is committed to ensure the accuracy of all information contained in its websites www.arianndfriends.com and www.lamiatoscana.info relating to any accommodation offers, services or packages advertised.
All descriptions appearing in its web pages have been typed by its staff, or appointees, in good faith after checking by inspections or careful web investigations.
However there may be times when certain services or facilities are unavailable or limited. Such situations may be dictated by local circumstances, unsuitable weather conditions, lack of demand, necessity for maintenance or redecoration, local licensing regulations or government fuel saving legislation.
The T.O. cannot accept responsibility for any such problems which are outside a tour operator's control.
The T.O. declines all responsibility for any modifications made by property owner(s) or service provider(s) without its knowledge.

1. Where it is stated that villas, apartments or rooms have satellite TV, the T.O. can make no guarantee of the channels the traveler can watch.
2. Where it is stated that villas, apartments or rooms have air-conditioning, or central heating, they are charged locally upon consumption, unless otherwise stated.
3. Where a villa or apartment complex has a swimming pool, the period when the pool is available is at the owner's discretion and may also be affected by weather conditions. As they operate outside the T.O.'s control, the T.O. cannot guarantee their availability.
4. Villas, apartments or rooms are cleaned for the traveler arrival but not during the traveler stay, unless otherwise stated. They may not be ready for immediate occupation and are available from 3.00 pm, unless otherwise stated. On the day of departure the traveler should vacate the property before 10.00 am, unless otherwise stated.

1. The prices of the tours and activities described in the webpages usually do not include transportation, unless otherwise specified. Transportation can be included in the service(s) at extra costs.
2. In the description pages of tours all the items making the final rate are listed in the price boxes or in the notes. Other extra items are specified apart or mentioned by the T.O.'s staff during booking negotiations.

3. Payments
a) Booking deposit - In order for the traveler to finalize booking, a deposit of 50% of the total amount is necessary. The booking deposit is due to be paid short after receiving the contract from the T.O.'s staff. Any deadline will be specified by the staff during the booking negotiation.
b) Balance - The balance is to be paid within 15 days before arrival, unless otherwise specified.
If the balance is not received by the T.O. in full and by the due date, the T.O. reserves the right to treat the booking as cancelled by the traveler, in which case the cancellation charges as set out in clause 7 will be payable.

4. Late bookings
Bookings made within 15 days before arrival are deemed as late bookings. Full payment will be due immediately and once this has been received by the T.O., all booking conditions will apply. Should the traveler cancel after this point, for whatever reason, cancellation charges as shown in Clause 7 will apply.

5. Holiday documents
The dispatch of holiday documents to the traveler are conditioned to the reception of the advanced payment by the T.O., in the terms scheduled by Clause 3.

6. Trasferability
The traveler that is in the impossibility to undertake the confirmed booking has the right to surrender his own booking to a person that accepts all the conditions of the booked accommodation, tour or service while all the arrangements remain exactly the same as in the original booking. In this occurrence, the traveler must inform the T.O. with at least 7 days of notice as regards to the foreseen arrival date.
The T.O. will not be responsible for any missed acceptance of the new nominative by any third parties supplying the service(s) or the accommodation. The surrendering traveler and the new traveler are both responsible for the payment of the balance of the total amount.
If the traveler wishes to transfer the traveler booking to another product thereby changing the arrangements completely, this will be treated as a cancellation with loss of cancellation fees as set out in Clause 7. It will be necessary to re-book another product. In case of partial changes in the booking, the new request will be studied by staff of the T.O. and the traveler will not lose all cancellation fees.

7. Cancellation policy
If travelers cancel their booking, the party leader, represented by the lead name on the travel contract, must immediately advise the T.O. in writing, per e-mail or fax. Verbal cancellations will not be accepted.
If the travelers cancel their booking, the traveler will be liable to pay the cancellation fees set out in the table below.
Cancellation periods are calculated on the date of the traveler cancellation being received by us at our offices at Via Mazzini, 71 - I - 56037 Peccioli (Pisa) or per fax to +39 0587 672088 or per email to info@ariannandfriends.com or info@lamiatoscana.info.
The cancellation fees are listed here below:

FROM TO Cancellation Fee


50 days before check-in


49 days before check-in 30 days before check-in 50%
29 days before check-in 11 days before check-in 70%
10 days before check-in 0 days before check-in 100%

If the traveler cancels the booking on the day of arrival or scheduled service, due to circumstances beyond the T.O.'s control, compensation or refunds will not be payable by the T.O. and any such claims should be forwarded to the traveler insurers.
i) Should the traveler decide to curtail the booked holiday arrangements or services, for whatever reason, no refunds will be payable for any unused nights of accommodation or services.
k) The applicable cancellation fees must be paid even if the traveler has not at the time paid the full cost of the booked items for whatever reason.
l) The applicable cancellation charges must be paid even if the traveler decides to change the reservation to another property for whatever reason and without explicit authorisation of the T.O.

8. Alteration and cancellation by the T.O.
The traveler can cancel the booking without paying the amount for the recess as referred to the preceding clause, in case of meaningful modification by the T.O. of one of those essential elements of the contract, that is:
a) increase of the total price of the confirmed accommodation or service superior to 10% of the price at the confirmation date;
b) skid of the arrival and/or departure date superior to 48 hours;
c) modification of the category of the confirmed accommodation or service in pejorative sense.
In all cases, travelers will need to communicate, within 48 hours from reception of the communication of modification, if they wish to either practice the right of recess or accept the modification.
In absence of communication by the traveler, the modification will be understood as approved.
In the event the confirmed property cannot be supplied because the accommodation ceases to operate, the T.O. will always endeavour to offer the traveler substitute arrangements and if the cost is less than the traveler original booking, the traveler will receive a refund of the difference from the T.O.. If however the alternative offer costs more than the previous one and the traveler accepts that offer, then the T.O. will ask for the difference in price.
The T.O. may have to cancel the traveler's booking as a result of "force majeure", that is any occurrence outside the T.O.'s control and which could not have been avoided with all due care. Such events may include war or threat of war, riots, civil strife, terrorist activity, natural or nuclear disaster, goverment action, adverse weather conditions and all similar events out of our control. In this situation, we regret we cannot make any refunds, meet any costs or expenses the traveler may incur as a result or pay any compensation.

9. Responsibility of the T.O.
The responsibility of the T.O. towards the travelers, and their belongings, is regulated by the laws and by the international conventions concerning the T.O. responsibility (Italian law n. 1084 of 27th December 1977, ratification of the International Convention of Bruxelles of 23rd April 1970) valid at the moment of the verified fact that has originated this responsibility. The responsibility of the T.O. cannot, in any case, exceed the scheduled limits from the applicable laws and conventions and more particularly the limits for individual damage as specified in the following:
1) Damages to the person of the traveler (death, injuries or illness), unless it is proved that it is due to the negligence of our employees, or by our appointees, i.e. from the third party provider(s) of service(s) during the vacation. The responsibility of the T.O. for said damages cannot, in no case, exceed the measure defined by the Convention of Bruxelles of the 1970 (ratified with Italian law n. 1084 - 27th December 1977).
2) Damages, loss, theft, relative to the belongings owned by the traveler (e.g. baggage), caused by the breach or by the bad execution of the service(s) object of the confirmed tour or package by the T.O. or by its third party providers of service(s). The responsibility of the T.O. cannot exceed the limits of the International Conventions regarding the service(s) within which the harmful event has been verified and, however, the measure of 30% of the value of the tour for each traveler.
3) The T.O. will not be, in any case, responsible of the damages, of any kind, when the breach or the bad execution of the contract is not imputable neither to its guilt nor to the guilt of other providers of service(s), due to the ascertain lacks in the execution of the contract, that:
- are imputable to the traveler;
- are imputable to a third party extraneous to the T.O. or the provider of the service(s) and present an unpredictable or insurmountable character;
- are due to causes of "force majeure" or to an event that the T.O. or the provider of the service(s) in question, could not, even with all due care, foresee or avoid.
4) The T.O. will be in no case responsible of the damages:
- consequent to the omission, by the traveler, of recommendations or instructions of the T.O. or the provider of the service(s);
- due to services provided by third parties and not mentioned at the moment of the confirmation of the booking;
- due to autonomous initiatives of the traveler.
5) If, in the opinion of any person in authority, such as police, accommodation owners, managers, employees or appointees of the T.O., the traveler appears to be unfit to occupy the booked accommodation or because of anti-social behaviour is likely to cause a disturbance to other guests or damage to property or any other equipments of the T.O. itself or of other service providers, the T.O. may terminate any holiday arrangements. The T.O. will not be liable to make alternative arrangements for other accommodation nor will it cover any costs which the traveler may incur or make any refund.

10. Properties
All services and facilities offered by the T.O. are subject to the standard terms and conditions of the supplier and are incorporated into our contract with the traveler.
A breakage and telephone deposit is usually payable on site to the key holder or owner to protect against possible damage and outstanding telephone charges where a villa, apartment or room has a telephone for guest use. Deposits are normally returned on departure if no damages have occurred.
The traveler is responsible for ensuring that any villa, apartment or room provided is left upon departure in the same conditions of tidiness and repair as upon arrival. Any loss or damage caused by the traveler will be deducted by the owner from the traveler breakage deposit. In case damages exceed the breakage deposit, the owner must be refunded of the whole value of the damage by the travelers themselves. The T.O. is not involved in this matter at any extent.
Property owners reserve the right to refuse admittance if the number of persons arriving exceeds the number stated on the booking form or the maximum sleeping places as detailed in the websites. Where a property offers a price for varying numbers, exceeding bedrooms will be closed.

11. Complaints
In the event that the traveler are dissatisfied with any aspect of the traveler chosen accommodation, service or package, the traveler must immediately report the cause to the keyholder or owner or supplier of the villa, apartment, room or to the provider of service(s). The traveler must also inform the T.O. who will endevour to put things right.
In the unlikely event that the traveler is still not satisfied upon return from the holiday, the traveler must contact the T.O. giving full detailed complaints within 10 days.
If the traveler fail to notify to the T.O. or the supplier of any dissatisfaction during the traveler holiday, the T.O. cannot accept liability for that complaint in retrospect.
If the traveler leaves accommodation prematurely without an explicit authorisation of the T.O., the traveler forfeits the traveler rights for a refund. Such complaints will not be taken into consideration.

12. Rates
The rates quoted and the costs of the service(s) may vary in time and the websites of the T.O. are constantly uptadated accordingly. In case that, before arrival, differences in the course of the changes or in the costs of the advertised accommodation offer(s) or service(s) should occur, the relevant rates will be modified, in increase or in diminution, according to the said variations.
The T.O. will immediately inform the travelers about such variations and they have the right to cancel booking in case of increase of price superior to 10 %, as per Clause 8. The travelers will establish before arrival if the price is of their interest. However, the price defined in the travel contract will not change in the 15 days before the arrival date.
No confrontation regarding prices will be taken into consideration after the return from the tour or service or holiday.

13. Valid documents for expatriation
It will be care of the traveler to provide for the regulation of all the valid documents for the expatriation. The T.O. declines each penal and moral responsibility for lack of valid documents for the expatriation and inaccuracies of the same.

14. Jurisdiction and competent court
This contract is governed by the law of the Italian Republic and exclusive jurisdiction is conferred on the Italian Courts. In case of controversy, the law court of Pisa, Tribunale di Pisa, will be competent.
The traveler booking with the T.O. implies that all clauses of this contract have been understood and have thereby been accepted without reserve and without exception.

15. Insurance
The T.O. has insurance coverage with Mondial Assistance n° 168561 from 14th May 2007, according to the Italian legislative decree 111 dated 17th March 1995.

16. Updating of terms and conditions:
Arianna & Friends S.r.l. may revise these terms at any time by updating this posting. You should visit this page from time to time to review the then-current terms because they are binding on you. Certain provisions of these terms may be superseded by expressly designated legal notices or terms located on particular pages at this site.

17. Administrative authorization
Arianna & Friends operates as a tour operator and travel agency with authorization of the Province of Pisa, Provincia di Pisa, dated 6th June 2007, prot. N. 103938/b.

18. Data protection policy
The T.O. through the website Ariannandfriends.com and Lamiatoscana.info complies with the obligations under the 2003 Italian Data Protection Act (Decreto Legislativo n.196/03). Additionally, the T.O. understands the importance of maintaining the confidentiality of the information stored about the traveler while using the sites. Contacts and other personal data the traveler supplies are stored by the T.O. and will be used to provide the travelers with the information they have requested. The collected information may be used by the staff the T.O. to keep the traveler updated about its newest activities and events. The T.O. will never wilfully disclose individually identifiable information about any traveler to any party without first receiving permission from that person. Yet, the T.O. is obliged to pass such information on to the relevant suppliers of accommodation (except credit card details), and, if required by them or by law, to security or credit checking companies and public authorities such as customs/immigration offices. The traveler can remove any of the information that the T.O. stores about them, at any time, by sending an email to info@ariannandfriends.com with a request of deletion from the mailing list.